Best Apps for Small Business for Better Productivity and Efficiency in 2025

• Send invoices and estimates from your mobile device
  
• Monitor projected cash flow in real-time
  
• Best-in-class security and safety features
  
• Supports third-party app integration- PayPal and Square
  
• Different plan selections as per the nature of your business

QuickBooks is an online accounting app that is an ideal account management tool for small and medium-sized businesses. The app offers different subscription options that can be selected as per the size and requirements of your business. You can view your company’s finances and transactions at a glance in real time.

It is one of the comprehensive apps for accounting that can assist you in managing the company’s invoices and payments, managing cash flow, analyzing reports, and doing a lot more. QuickBooks is the best accounting app that can save you the budget of hiring a full-time bookkeeper. The accounting software helps you run your business efficiently and keep your finances organized.

• Translate with no internet connection
  
• Get speech recognition feature with this one of the best apps for blind students
  
• Translate bilingual conversations with this one of the best apps for visually impaired
  
• Take or import photos for higher-quality translation

With the help of Google Translate, you can transform any word or phrase into a specified foreign language by saying aloud. This function is particularly useful for visually impaired students. Another prominent feature of Google Translate is that you can translate more than 59 languages without the internet. These features make Google Translate one of the best apps to download for the visually impaired.

• Pay or get paid online
• Send and request money
• Get instant notifications
• Check balance
• Trusted and secure payments

PayPal is a simple and secure payment app that can be considered the pioneer of the digital payment industry. Serving as an industry standard for almost a decade, it has stated how and what should be the performance standard of payment apps operating on an international level. Founded by the visionary, pioneer, and thinker Elon Musk, this best business phone app is used worldwide for the majority of businesses and industries.

• Keeps record of receipts for business trips and meetings, dinners, etc
  
• Helps you strategize your spending
  
• Smartscan to import receipts automatically
  
• Share receipts with the manager or accountant easily

Keeping up with the expenses you incur while running your insurance agency can be very demanding. So leave that up to Expensify! The finance app helps you track each trip, each business meeting, dinners, you name it. Expensify helps you keep a useful record of your receipts – meaning you’d always be in the know of how much you’re spending and strategize on how to manage it.

• Call of wi-fi or data
• 4-digit extension dial
• Ad hoc conference calling
• Multiple calls simultaneously
• Available in multiple languages

Fuze app allows you to schedule meetings, stream audio, and video, share your screen as well as record the events simply from a mobile phone. Fuze app amalgamates best in online collaboration and helps you establish a well-connected workflow between your team members. With features like customized invitations, rebranding, multi-camera video display, and many more, it helps organizers during, before, and after the event.

• Accepts credit card, VISA, MasterCard and AmEx, and many more
• Record transactions, gifts, and other forms of legal tender.Apply discounts and offers
• Track real-time inventory and dispatch

Square is a free point-of-sale app for Android and iOS devices. You can use it for contactless sales and payments and incorporate cardless and EMV chipless payments avoiding all contacts with any party. In case of any error, this best app for business owners guarantees a refund within 2 working days. It also records all the transactions and offers a detailed report whenever required.

• Send bulk mails
• Emails and automation
• Scale-up your operations
• Marketing CRM

MailChimp is considered one of the leading and widely used bulk email and CRM services. Developed by Rocket Science Group, this best business phone app can be used as a marketing CRM, allowing call, text, and email directly from the app and record notes. MailChimp also helps in making reports and running analysis on the heaps of data you may have collected over time.

• Manage the data
• Remove all the guess-work
• Coordinate between team members
• Efficient management
• Asana+Web = Best results

Asana is your manager and helps both small and large businesses with a completely scalable enterprise resource system, which is shortly known as ERP. This mobile app for your business enables you to manage purchase orders, expense reports, security records as well as business dashboards. Due to its amazing uses, this app has become an important tool for managing the business in a hassle-free manner even when you are away from your desktop or laptop.